Some of our successful customers
In the case of legal disputes or claims, you benefit from complete documentation of all communication.
With PlanRadar, it’s easy to document the status of a project over time and save that evidence for later. You never know when you’ll need it.
It’s easy to collect all kinds of evidence on site using PlanRadar’s mobile app. Custom forms let your team collect standardised data across all your projects that can be used to generate statistics. Add multiple photographs, annotate them and locate them on the digital plan. You can also use voice recordings to explain what is damaged or needs to be done.
With the recording editor, you can cut and re-record until the message is clear. You can also collect evidence in offline mode, in case you’re working on a site without connection, and all data will sync automatically when the device next connects to the internet.
All evidence that you collect can be instantly shared with your team, including subcontractors. They can add their own images or voice recordings, continuing the conversation and ensuring that you collect plenty of data at all points of the construction process.
The integrated chat function also means that you and your project partners can keep in touch in real time. All data, photographs and recordings are saved and can be accessed later, even after the project is completed.
All evidence that you collect using PlanRadar is stored in the Cloud and can be exported to PDF and Excel reports. You can also create custom reports in your company’s look and feel that include images, annotated areas of the plan and time-stamped chat logs.
With reporting and statistics at your fingertips, you can ensure that you always have the watertight evidence you need, whether you’re planning your next project, negotiating a contract with subcontractors or dealing with a claim in court.
Digital evidence log with photos, voice notes and plan annotations
A single data source and truth
Report your way, on-site
Why do we need to collect evidence during construction?
Most claims occur after construction is completed, making it difficult to tell who is the responsible party. By documenting each step of the build clearly, you can see where any error might have occurred. That’s vital whether you’re the claimant or are responding to a claim. Events that implicate your business could even arise years later, so it’s important to store evidence safely.
What are key pieces of evidence in construction claims?
A: The first element is the contract that declares which party holds which responsibilities. Next, the chain of events needs to be established by a combination of site diaries, daily reports, photographic evidence, communication logs, financial records and any other evidence that you have kept. Other evidence could include commissioning certificates, health and safety reports, environmental studies or any other report that pertains to building regulations. If you’re in doubt about whether to keep a piece of evidence, you should find a place to store it.
Where is the best place to store collected evidence from construction sites?
It’s best to store evidence as you work, so that you avoid a large administrative job at the end of a project. The benefit of storing your evidence digitally is that it’s easy to find, even years later, and you don’t have to pay for expensive physical storage. If you’re working with a digital solution like PlanRadar, you can move your project to an archive in the Cloud once construction has completed, rather than having to duplicate your work.