facility management softwareEffective facility management requires careful planning and organisation so that all stakeholders are working in concert and addressing potential problems before they become real issues.

While manual processes have traditionally been used to manage facilities, digital solutions can now be utilised to streamline daily operations while improving the overall quality of services rendered.

By leveraging modern software solutions for facility management, you can achieve greater control over resources, automate common tasks, and increase visibility – ultimately allowing for enhanced performance and long-term cost savings for your business.

What is Facility management?

Facility management refers to the process of managing and optimising building operations and services to ensure that they are running at peak efficiency. Professionals in the field consider various elements, such as layout coordination, maintenance, security, and energy management, to create an environment that supports users and operational objectives.

Facility Managers develop strategies and solutions to streamline processes and conserve energy while meeting organisational goals and ensuring safety.

By implementing successful Facility Management plans, businesses can achieve higher cost savings through improved productivity and better quality of service.

Benefits of using facility management software

Facility management is a complex job. It involves managing multiple tasks and ensuring the efficient operation of your facility. While it may seem daunting, there are ways to make your job easier with facility management software.

Facility management software (FMS) is designed to help businesses manage their facilities more effectively and efficiently. This software simplifies all aspects of facility management, from tracking assets to managing maintenance and more. Let’s look at a few of the benefits that facility management software can provide.

Automation and data analysis 

One of the primary benefits of using software solutions for facility management is automation. Automation eliminates tedious manual tasks by streamlining processes, thus allowing employees to focus on more productive tasks while still getting the job done quickly and accurately. Automation also reduces costs associated with manual labor and helps ensure consistency across all departments.

Additionally, data analysis is incredibly valuable as it allows managers to measure performance over time and make informed decisions based on real-time data.

Improved collaboration and communication

Facility management software streamlines many of the time-consuming tasks associated with managing a facility. For example, setting up a work order system can help you quickly and easily track maintenance requests, assign tasks to technicians, and even create preventive maintenance schedules — saving you valuable time eventually.

Facility management software also helps improve collaboration and communication between departments within the organisation. By providing real-time access to data, teams can better coordinate projects and ensure that everyone is on the same page when it comes to deadlines or other important tasks.

Additionally, this type of software allows for easy access to up-to-date information, which encourages collaboration and innovation among employees.

Increased efficiency

Facility managers need to ensure that their facilities are running as efficiently as possible — and this is where facility management software comes into play.

FM software gives you access to key performance indicators (KPIs) so that you can measure how effectively your facility is running in terms of energy efficiency, asset utilisation rates, financial performance metrics and more.

Having access to these metrics can help you identify areas for improvement and develop strategies for enhancing overall efficiency levels.

Maintenance tracking

Another great use for software solutions in facilities management is maintenance tracking. Keeping track of maintenance activities can be difficult when trying to manage multiple buildings or sites with limited resources.

With automated maintenance tracking, you can easily monitor service requests, track inventory levels, generate reports for planning and budgeting purposes, and more! This ensures that all maintenance tasks are completed on time and within budget constraints.

Integrated reporting

Integrated reporting allows managers to stay on top of their data more effectively than ever before by combining multiple sources into one comprehensive report.

By integrating disparate systems into a single dashboard, managers can quickly identify trends or spot potential problems before they become major issues.

Additionally, integrated reporting helps increase transparency across departments since everyone has access to the same data from one source. This makes communication between departments much easier and more efficient!

Data-driven decisions

One of the most powerful tools available to facility managers today is data. With access to real-time data, facility managers can make informed decisions that will have a lasting positive impact on their operations.

For example, with access to energy usage data, a facility manager can easily identify areas where energy usage is excessive or inefficient and take steps to address those issues.

Additionally, they can use the same data set to develop long-term plans for reducing energy consumption and optimising their facilities’ energy efficiency.

Cost savings

With Facility management software, organisations can cut costs while becoming more productive than ever before by automating mundane tasks such as data entry or scheduling maintenance visits and records-keeping, you can reduce costs while increasing efficiency levels at the same time.

FM software can also organise incoming requests from multiple parties, enabling faster problem resolution – cutting down response times from days or weeks to hours or minutes, which also saves money in the long run.

A Facility Management System helps you stay ahead of spending by providing real-time tracking and detailed reporting to spot trends that could be costing your facility money.

Furthermore, FM system can provide insight into where funds should go for updates or repairs – allowing you to make proactive decisions before they become critical issues.



Facility management software provides an efficient way for facility managers to manage day-to-day operations while maximising resources and streamlining processes. It can help improve collaboration, communication, visibility, tracking, and saving costs over time without sacrificing quality or customer satisfaction levels.

Whether you’re running a large corporate office building or a retail store, investing in facility management software will help you get the most out of your operation while ensuring that everything runs smoothly from start to finish!


Looking to maximise efficiency and reduce operating costs in your facility? Start PlanRadar’s 30 days free trial now.