Why do I need construction document management software?
Construction document management software is designed to let construction professionals securely share, distribute and store all of their documents and plans. Having a structured way of working with construction documents is key, as projects within the industry require a massive amount of different documents, from pre-construction surveys, planning documents and architects’ drawings, all the way through to health & safety reports, handover documents, snagging lists and aftercare reports. While any document management system makes file sharing easier, specialised construction document management software like PlanRadar gives you several ways to work with these documents while on the go. For example, you can use PlanRadar to give your entire team access to BIM models. It also includes useful tools for comparing different versions of blueprints or annotating plans. Unlike other construction document management software, PlanRadar also lets you automatically generate reports and create PDF and Excel documents within the platform using the data collected by your team. You can even sign and share your generated documents within the platform.
Why should my business invest in construction document management software?
Construction document management software can save you hours while also reducing the likelihood of costly mistakes. While construction projects often require hundreds of plans, reports, and other documents, document management software helps you to create order and makes it easier for your team to find the information they need. Using cloud-based document management software for construction means that you can share plans or documents in real-time with an unlimited number of people – including subcontractors. You can also easily replace older versions of documents with up-to-date ones and automatically distribute them to the relevant people. That means that people will no longer be working from outdated plans, and reduces the risk of them making mistakes.
What is the best construction document management software?
The best construction document management software is one that you don’t even notice you’re using. The system should be so simple, that uploading a new plan version or document becomes second nature. It shouldn’t take you hours to make sure everything is up to date. In terms of specific features to look out for, your needs will vary depending on whether you’re an architect, an engineer or a developer. It will also depend on the size of your business and the scale of the projects you take on. When choosing the best document management software for your construction business, you first need to understand where you need support. Next, thoroughly research the software available on the market, using a list of essential features to create a shortlist. Test different options in action by using free trials, attend product demos and request prices from a range of document management software providers. Don’t be afraid to ask questions – what file types work with this system? Are there document size limits? How do the permissions settings work? Can you view and work with construction plans? How much support is offered by the provider? After assessing the features, asking all your questions and evaluating the costs, you’ll have found the best document management software for your business.
How does construction document control software help contractors?
From lost documents, to the wrong plan versions, or a paper file that has been shredded by mistake, there are lots of ways that badly organised document management can cause problems for contractors. Document control software ensures that all your paperwork is stored digitally and safely, and that you can access any historical documents just by searching in one place.
Read more about how document control software can help contractors in our blog.
Do you offer a free trial of PlanRadar’s document management software available?
Yes! You can access a 30-day free trial so that you can test all of PlanRadar’s features and see how PlanRadar would work for your business. You can also book a free expert consultation where one of our consultants will help to identify your needs and demonstrate how PlanRadar can help.
Can document management software help my business to eliminate paper?
Overreliance on paper is a big problem for construction firms. Paper is easy to lose, and if you have to transfer information from written notes into a digital format, then it’s easy to make mistakes when copying data over. Paper documents are also difficult to share. With construction document management software, you can put documents in the hands of everyone who needs them, all at the same time. As a result, you don’t need to print multiple copies of plans, manuals or safety information – it can all be accessed from an app, wherever you are.
By using PlanRadar, you can also eliminate paper forms and reports. You can replicate the formats you need within the software and allow users to create tickets and complete checklists in the platform. In addition to reducing paper, this also saves hours on reporting and administration, as you don’t have to enter the same data multiple times.
How can I access construction documents from my smartphone?
When you are choosing a document management platform for your construction business, ensure that the provider offers mobile apps as well as desktop versions of their product. That way, your team members should be able to access documents and plans from a mobile or tablet. PlanRadar offers apps for iOS, Android and Windows devices, and is also compatible with older operating systems. We also offer an offline mode, so that users can access any documents and plans that they have downloaded, even when they don’t have an internet connection.
Can construction document management software work for small businesses?
Yes. Smaller organisations need to be more careful with costs when it comes to choosing software solutions. That’s why the best option for them is to choose a platform that can support multiple functions at the same time. For example, PlanRadar can be used to manage plans and construction documents, to assign tasks, oversee performance and create snagging lists, for central communication and creating audit trails, to oversee health and safety and to generate all kinds of reports. As subcontractors can be added free of charge, you can even manage large teams without massive additional costs. Small construction businesses can benefit in multiple ways for a single price, rather than paying for several different pieces of software that each solve a single problem.
Does PlanRadar integrate with other document management systems?
Yes. To make document sharing and plan management even easier, PlanRadar integrates with Dropbox, Google Drive, and OneDrive. We also offer an open API and Webhooks, so if there’s a specific integration that you’re looking for, we can help you make it work. Read more about our integrations.
Does PlanRadar support international clients?
Yes! PlanRadar has 11 offices across Europe with local teams to ensure an excellent customer experience. We also work with verified Sales Partners in dozens of countries around the world, making sure that our customers are almost always able to speak to experts in their own language. You can get in touch with one of our international teams for a personal consultation.