Office Property Management Software

Stay one step ahead with digital maintenance management and occupational health & safety inspections

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PlanRadar

Some of our successful customers

Maximise the potential of your office units

Optimise property performance

Optimise property performance

Implement preventative maintenance and react swiftly to repairs to reduce disruption for your tenants.

Reduce operating costs

Reduce operating costs

Use statistics and insights to identify potential efficiencies and reduce waste in your office units.

Maximise potential

Maximise potential

Build your reputation as a landlord or office management firm to ensure full tenancies and a profitable portfolio.

We are very impressed with the ease of use on-the-go and the good clarity in the app. The 3D view and easy navigation within BIM models enable faster and more detailed identification and communication of facts.

Implement efficient digital workflows

Implement efficient digital workflows

Improve response times for repairs using the flexible ticketing system.

Set recurring tasks for regular inspections or maintenance work so that you are always up-to-date. Include external vendors for any expert work and communicate with them via the app while they are on-site. Document all inspections on-the-go to eliminate paper notes and streamline reporting.

Preventative maintenance

Preventative maintenance

Avoid breakdowns and urgent repairs by creating a complete preventative maintenance schedule.

Set recurring tasks for regular inspections or maintenance work so that you are always up-to-date. Include external vendors for any expert work and communicate with them via the app while they are on-site. Document all inspections on-the-go to eliminate paper notes and streamline reporting.

Occupational health & safety

Occupational health & safety

Ensure that you fulfil your responsibilities regarding occupational health & safety. Use bespoke checklists to conduct regular safety inspections. If you discover an urgent safety issue, create a task and assign it to the relevant person with high priority. Document all safety interventions and instantly generate, export and share health and safety documentation. All information is saved indefinitely in the event of future claims.

Track assets with NFC tag technology

Track assets with NFC tag technology

From computer monitors and desks to kitchen equipment and printers, monitor the location and condition of all of your assets via NFC tag technology.

Offering additional security and controlled accessibility, an asset’s data can be stored with the item and accessed by any team member with an up-to-date mobile device, making routine inspections and maintenance quicker and easier.

Support office fit outs

Support office fit outs

PlanRadar supports construction and interior design teams, whether you’re implementing new layouts for existing tenants or fitting out offices in new developments.

Track every element of your office fit out, manage contractors and automatically generate handover documents that can be handed over directly to your office management team. Join the dots between build and operation to maximise your office’s lifecycle.

How PlanRadar’s office property management software benefits you:

Increased tenant satisfaction.

Increased tenant satisfaction. Ensure an optimal office environment, with minimal breakdowns or disruptions to productivity

Flexible use.

Flexible use. Customisable tickets, reports and checklists ensure that one platform can handle maintenance, repairs, fit-outs, health & safety and more.

Real-time oversight.

Real-time oversight. Access a broad range of statistics, updated in real-time, to support key operational decisions.

Available on-the-go.

Available on-the-go. Easy-to-use mobile app is available on all iOS, Android and Windows devices as well as in a browser version.

Prove compliance.

Prove compliance. Standardise your regular inspections and safety reporting to demonstrate compliance with fire, health & safety regulations.

Secure data and file storage.

Secure data and file storage. Maintain complete office management records in a GDPR-compliant manner with cloud-based file storage.

Solutions for office property management

Task management

Task management

Manage daily tasks for internal teams and external contractors and vendors in a single location, eliminating phone calls, emails and texts.

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Maintenance & Repairs

Maintenance & Repairs

Handle all reactive and preventative maintenance schedules in PlanRadar using custom tickets and recurring tasks for regular maintenance tasks.

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Health & Safety

Health & Safety

Ensure your office space complies with all occupational health and safety regulations via regular inspections and documentation.

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FAQs

Why do I need office property management software?

There are several different kinds of office management software, because managing an office is extremely complex. All are designed to make the life of an office manager easier, with less time spent on paperwork and more time solving problems and working on projects. Here are some popular types of office management software:

  • Communication tools like Slack or Teams
  • Accounting tools like QuickBooks or Wave
  • Travel management tools like TravelPerk or TripIt
  • Office maintenance and building management tools like PlanRadar

It depends on the person (or team) responsible for office maintenance. This could be an office’s administration or office management team. You could have a dedicated facilities management team for your company. Alternatively, for large offices that house several different companies, there may be a shared facilities team that is responsible for servicing and maintaining the whole building and any shared areas.

Generally, the property manager or head of facilities management will use office maintenance software to assign tasks to their team, who can then access the software via a mobile app. They can then see their task and confirm when each one is completed. When you use PlanRadar, you can also add external vendors to your team, free of charge. They will have a more limited view, but can still access all the information they need to get their tasks done.

When choosing the office maintenance software, it’s important to identify what you intend to achieve with it. Will your business go paperless? Do you want to help a small team achieve far more than they are currently able to do? Do you want more oversight on office maintenance work?

Once you’ve established your goals, you can make a list of features that you will need to achieve them. Each time you come across a potential software solution, compare its features with your list and eliminate those that don’t support your key needs. Trial several solutions and compare the results. Make sure that you include different team members, from all areas of the business, so that you can get their feedback on ease-of-use. Once you’ve trialled a few options, compare the results of those trials to select the best office maintenance app for your specific business.

Yes! PlanRadar is designed to be used with 2D plans and BIM models. The choice is yours, it just depends on the documents you have available. You can also upload technical drawings of building systems to assist maintenance.

If you don’t have a plan or BIM model to hand, you can still use PlanRadar. The only difference will be that your tasks aren’t attached to a physical location, so you will need to add a description to help your teams locate issues.

Learn more about our plan management features.

Asset tagging has always been an important task for facilities managers. And with today’s digital revolution, asset tagging solutions are expected to become faster, smarter and even more efficient. You can use PlanRadar for asset tracking by creating custom tickets for each asset and pinning them to a digital floor plan. You can then update the ticket each time you carry out maintenance. You can also make this easier for your staff by attaching an NFC tag to the asset itself, so they just have to hold their mobile device close to the item to open the ticket automatically.

You can also upload 3D Asset Information Models to PlanRadar, bringing the benefits of BIM into your facilities management processes. Schedule an appointment with our expert consultants at [email protected] to find out more.

Yes! PlanRadar is used by several specialist office fit out companies to ensure a high quality of construction. Office managers can be added to fit out projects as Watchers, where they can track the daily progress of their contractors. Alternatively, you can manage fit out projects yourself and add contractors to the project as a subcontractor, before assigning them tasks. Finally, you can also use PlanRadar to conduct snagging after an office fit out project ends, so that you can send a complete snagging list to your contractor to rectify.

Read more about how our customers use PlanRadar for office fit outs.

Can I access PlanRadar’s office property management software free of charge?

Absolutely. For document sharing and plan management, PlanRadar integrates with Dropbox, Google Drive and OneDrive. We also offer an open API and Webhooks, so if there’s a particular integration that you need, it’s likely that we can support you in achieving that integration.

Read more about our integrations.

Yes, our UK office is based in London. The address is 24/25 The Shard, Office 25.05, 32 London Bridge Street, London SE1 9SG, United Kingdom. Please call ahead to make an appointment: +44 20 396 629 06.

You can also book a video call with one of our expert consultants by emailing [email protected].

Get started in 4 easy steps.

1. Create an account

2. Upload plans

3. Invite users

4. Download app