bim model of a building with multiple layersIn today’s fast-changing world, technology has become an integral part of every industry, including construction and facility management. Building Information Modelling (BIM) is a revolutionary tool that has transformed the way buildings are designed, constructed, and maintained.

With BIM, facility managers can create 3D models that provide accurate information on building systems, materials, and costs. This information empowers facility managers to make informed decisions that optimize work processes and reduce building costs.

In this blog post, we aim to provide information on BIM in facility management, highlighting how it can help future-proof your building. BIM is the future of construction, and it’s time to embrace it.

What is BIM?

Building Information Modelling, or BIM for short, has revolutionized the construction industry, providing a comprehensive digital representation of a building’s every aspect. From inception to demolition, BIM incorporates all the crucial details relating to a building’s planning, design, construction, and maintenance.

With BIM, users have real-time access to information on all the structural components, environmental systems, technology, and even occupant behaviour that factors into a building’s life cycle.

This user-friendly tool provides a cost-effective, efficient, and collaborative way to design, construct, and manage buildings. In short, BIM is the future of the construction business, and its application is set to revolutionize the way we build and maintain the world around us.

How does BIM work in Facility Management?

Facility management involves a myriad of tasks, from managing assets to scheduling maintenance and optimizing building performance. Fortunately, Building Information Modelling (BIM) offers an efficient solution to ensure facility managers have access to real-time data on building performance, maintenance, and lifecycle costs.

BIM provides a comprehensive view of a building’s operations, making it easier for managers to track and manage assets, plan preventive maintenance, and manage space usage.

Moreover, BIM’s rich visual data makes it easy to identify building issues and generate reports for stakeholders. By using BIM, facility managers can reduce operational costs, minimize downtime, and optimize building performance, ensuring that their facilities always remain in top-notch condition.

Benefits Of Using BIM In Facility Management

Using BIM in facility management brings numerous benefits. BIM helps facility managers to identify potential issues before they become costly problems, allowing for timely mitigation. BIM provides detailed building and asset information, leading to better decision-making and streamlined work processes. BIM allows for easy communication between all project stakeholders, including facility managers, architects, engineers, and contractors. This collaboration reduces errors and improves the accuracy of data. Finally, BIM ensures that data is continually updated and reflective of changes, providing the necessary information for effective management.

Improved Collaboration

One of the significant benefits of using BIM in facility management is improved collaboration. BIM allows for real-time collaboration between architects, designers, contractors, and facility managers. All the data and information are shared in a digital format, making it easier to manage and access the facility’s design and construction data. This collaboration helps in improving communication, coordination, and decision-making, which ultimately leads to better facility management.

Accurate Data Management

One of the significant challenges in facility management is accurate data management. In many cases, facility managers deal with outdated, incomplete, or inaccurate data, which makes it difficult to make informed decisions. BIM solves this problem by providing an accurate digital model of the facility, which can be updated in real-time. Facility managers can use this data to manage various aspects of the facility, such as maintenance, repairs, and renovations accurately.

Efficient Maintenance

Another benefit of using BIM in facility management is efficient maintenance. BIM provides facility managers with an accurate and complete digital model of the facility, including lighting, HVAC, electrical systems, and other building components. This information can be leveraged in maintaining the facility effectively, reducing downtime, and increasing energy efficiency.

Cost Savings

Facility managers are always looking for ways to reduce costs and increase efficiency in managing facilities. BIM helps in achieving these goals by providing accurate data that helps in reducing waste, downtime, and energy consumption. Facility managers can use the data in BIM to optimize maintenance schedules, reduce equipment failures, and make informed decisions about energy management. These efforts can lead to significant cost savings and improve the overall efficiency of facility management.

Improved Safety

BIM also contributes to improved safety in facility management. BIM provides facility managers with a complete digital model of the facility, which can be used to identify potential hazards and safety concerns. This information can be used to develop safety plans, training programs, and emergency response procedures. By using BIM in facility management, facility managers can create a safer and more secure environment for employees, clients, and visitors to the facility.

Challenges In Implementing BIM In Facility Management

Despite its numerous benefits, implementing BIM can be daunting for organizations, particularly those with multiple stakeholders. The process requires consistent standards, processes, and models that are scalable and implementable throughout the building lifecycle. Additionally, there may be cultural and behavioural challenges to overcome as different stakeholders may have different approaches to working. Furthermore, the costs involved in implementing BIM can be high, particularly for organizations that are required to retrofit existing buildings. Nevertheless, the benefits of BIM to facility management far outweigh these challenges.

  1. Lack of BIM Expertise

One of the most significant challenges in implementing BIM is the lack of BIM expertise in FM organizations. Staff training, recruitment, and retaining BIM specialists can be costly and time-consuming, and many organizations may not yet be ready to commit full-time staff to BIM implementation. However, FM organizations can overcome this challenge by investing in external BIM consultants, partnering with BIM service providers, and creating in-house BIM departments. This will provide access to BIM specialists who are adept at using the technology and can provide guidance on BIM implementation best practices.

  1. Data Interoperability

Another challenge in BIM implementation is the lack of data interoperability between different software platforms. FM organizations are required to work with an array of data files and formats, including CAD drawings, BIM models, and various FM software, all of which vary in compatibility. Effective BIM implementation requires an understanding of the data needs of different departments and systems, and a well-defined data management strategy. Organizations can overcome this challenge by ensuring that their data management strategy is clear and transparent, with strict naming conventions, version control, and data quality metrics.

  1. Data Migration

Migrating data from traditional FM systems to BIM systems can be a daunting task, often with no clear guide or standard. This has led to many FM organizations struggling with data migration, including data loss, data duplication, and data errors. To avoid these issues, FM organizations should treat data migration as a long-term process, identify core data sets and prioritize these for migration, establish robust data validation protocols, and engage BIM experts to ensure that data is moved accurately and efficiently.

  1. Change Management

Implementing BIM in FM is not just a technological change, but also a change in organizational culture and workflow. The shift to BIM requires a mindset shift that emphasizes collaboration, data sharing, and continuous improvement. It is often challenging to convince employees to embrace modern technology, and acceptance and buy-in will take time. To address this challenge, FM organizations should provide employee training, create a strong change management plan, and communicate the process and benefits of BIM implementation effectively.

  1. Cost

Finally, the implementation of BIM in FM organizations can be expensive. Many FM organizations work under tight budgets, and the scarce funding can be a major hindrance to a successful BIM implementation. FM organizations should carry out an ROI analysis and consider the potential benefits of BIM, such as reduced maintenance costs, less accidental damage, and improved building performance. This can help identify funding opportunities, attract stakeholders’ attention, and accelerate BIM implementation.

Future-proofing Your Building with BIM

BIM provides facility managers with critical data that can be leveraged to future-proof buildings for optimal performance in the future. With BIM, facility managers can develop comprehensive plans that detail the building’s performance targets, predicted lifecycles, and operation costs. These plans can be continually refined and updated as data becomes available, ensuring that the building’s operation remains optimal.

BIM helps facility managers to identify and respond to new opportunities, plan for upgrades and renovations, and create a more sustainable and cost-effective building.



BIM is a powerful tool for facility managers, providing an efficient, collaborative, and cost-effective way to maintain building performance. It offers a comprehensive digital representation of a building, which can be leveraged by facility managers to reduce operational costs, plan for upgrades and renovations and future-proof their building. Despite the challenges that come with implementing BIM, the benefits are vast in today’s fast-paced building industry. By embracing BIM, facility managers can provide evidence-based decision-making, ensure timely maintenance, and, create a better building for all its occupants.

To learn more about how facilities management software can benefit your business, contact us today and start your 30-day free PlanRadar trial.