Fire risk assessment template for mobile devices
Fire safety reports document the presence of fire protection measures in buildings. To ensure the safety of the users of a building, you should carry out fire inspections with the greatest care. As a result, they can take up a lot of time. Using PlanRadar’s digital fire risk assessment template for mobile devices, you can carry out inspections much faster and create comprehensive fire safety reports with the press of a button.
In the United States, fire inspections of many types of residential and commerical buildings are carried out annually by the local fire marshal or a contractor. The fire safety inspector will check facilities against National Fire Protection Association (NFPA) standards to assess different elements of a building (such as fire alarms, smoke detectors or electrical wiring). The NFPA 1 (Fire Code) mandates that a suitable and sufficient fire risk assessment must be carried out by a responsible person to ensure compliance with the fire codes, prevent fires and keep people safe. With 3,655 fire-related fatalities and 15,200 fire-related injuries in 2018, the proper undertaking of risk assessments should always be taken seriously.
But you don’t have to be a fire marshal to conduct a fire safety assessment. For many facilities managers, conducting frequent fire safety inspections is part of their monthly due diligence. It is also a very effective way of reducing fire risk.
Rules about fire safety reports
On a regulatory level, all US states joined their building safety codes to form the International Code Council in the year 2000. This addresses the regulation of fire hazards in all new and existing buildings.
Each state may then introduce additional standards which correspond with local fire risks. In California, for instance, the risk of wildfires means buildings need to meet additional safety standards there. In the south, fires are more likely to start in the aftermath of hurricanes, so local rules will change from one city or jurisdiction to the next.
The 5 key steps of fire risk assessments
If you are a facilities manager it can be useful to conduct your own regular fire risk assessments to ensure you are complying with city, state or federal laws. The following five-step process will help:
Identify fire risks
Undertake a detailed examination of the presence of all building features that can start a fire (lighting, naked flames, electrical equipment, etc.) and objects that promote the spread of a fire due to their flammability (packaging, furniture, gasoline, protective coverings, etc.).
Identify people at risk
Investigate which individuals (working alone or in isolated areas, etc.) or groups of people (children, disabled people, senior citizens etc.) are at risk in the event of a fire.
Evaluate, remove or reduce the identified risks
Based on the analyses in steps 1 and 2, evaluate and prioritize risks. You should then formulate recommendations for how these risks can be remedied or minimized (e.g. removal of objects at risk of fire, planning of escape routes, addition of sprinkler systems etc.). If there are checks which need to happen more frequently than a full fire risk assessment, such as ensuring fire extinguishers and fire doors are working properly, ensure that these are scheduled, carried out and fully documented somewhere central.
Record findings, prepare emergency plans and provide training
Document all dangers and describe which preventive measures have been taken. Create a detailed plan of how to prevent fire and keep people safe from harm. Conduct training so that the users of a building know how to act in the event of a fire.
Review and update the fire risk assessment at regular intervals
Subject your fire risk assessments to regular checks to ensure they are up to date. If necessary, make adjustments and notify the relevant people.
Fire risk assessment template: Digital checklist for easy data recording
With PlanRadar you and your team can carry out fire safety inspections directly on your mobile devices. The fire risk assessment’s data is recorded using digital checklists and you can place tickets on a digital blueprint to highlight any concerns you have. You can also add information such as photos, videos, comments and documents to complete the checklist. Freely edit the ticket format to adjust the fire risk assessment template according to your needs.
All recorded data are stored in the cloud and you can call them up from anywhere and at any time. This means you can share information in real time with employees or subcontractors so that fire risks are resolved without wasting time.
You can also assign fire protection measures a priority level, assess the degree of completion and assign a deadline for completion. Thanks to the integrated chat function, you and your project partners can easily get in touch at any time.
Make inspections easier: See all of the available report templates here
Create fire safety reports faster
By using PlanRadar’s fire risk assessment report template you can speed up the creation of comprehensive fire safety reports. The report template comes with predefined fields for data entry. All information collected by your team during an inspection, such as hazards identified, existing control measures and actions required, are added to the fire risk assessment report template automatically.
The flexible fire risk assessment template lets you:
- Edit and add new fields as required: The template’s formatting is flexible and can be adapted within seconds by dragging and dropping the structure from existing Word and Excel documents. You can even add your company’s logo and house style.
- Create PDF reports: Once you have finished adding all your required data fields to the digital fire risk assessment report template, export the finished fire safety report as a PDF with just a simple click.
- Sign and share: Sign the report on your mobile device and share it with project participants, building owners, registered inspectors, and the relevant authorities.
Use PlanRadar to digitise processes
More than 10,000 clients in over 46 countries use PlanRadar for their construction and real estate projects. Apart from fire risk assessments, other areas of application include site diaries, snag reports, health and safety audits, home inspections and more. The software comes with pre-built templates for tickets and reports and is available for Android, iOS, and Windows devices.
Do you want to form your own opinion about capabilities of the software? Test PlanRadar now for 30 days free of charge.