image of a building property exterior

Building management software can make construction, property and real estate inspections easier through streamlined processes. It helps construction companies, inspectors, and property owners save time and money by providing a digital platform that simplifies the inspection process.

With property management software, inspections are organized in one place, allowing for easy collaboration between departments and stakeholders. This software also offers reporting capabilities to quickly compile data from multiple sources into digestible reports for better decision-making. In this article, we’ll explore the benefits of building management software and some of the key ways it can take the stress out of real estate, facility and property management.

Why use property management software?

Property management software can be a powerful asset, designed to streamline building inspections and advance the productivity of similar activities. With it you can gain an extensive view into your whole property – from structural sturdiness and security dangers to energy proficiency and costs savings. Business owners, as well as facility managers frequently take advantage of this kind of technology in order to rapidly detect difficulties that could have easily been disregarded otherwise; granting for stricter resolutions which leads to better safety conditions along with enhanced performance levels all around.

Furthermore, building management software can help keep detailed records of all building maintenance activities, ensuring compliance with local codes and regulations. With its many features and benefits, it is becoming increasingly popular as a powerful tool for managing any size or type of commercial building.

Here are five ways building management software can help property managers streamline their real estate inspections:

1. Automated alerts

Property managers can create automated alerts to monitor real estate inspections and alert stakeholders when an inspection is overdue, or if a problem arises that needs to be addressed.

Property management software can greatly reduce the time and effort real estate managers need to spend on building inspection alerts. Automated building inspection alerts allow real estate professionals to monitor their real estate portfolios without having to manually review all of their properties. By using property management software, real estate professionals are able to set up automated notifications when certain conditions at a property need attention. This could include things like water damage, broken windows or doors, or even safety concerns that may require immediate attention. Not only does this streamline the process for real estate professionals but it also ensures that any potential issues with a property are brought to their attention quickly and efficiently so they can be addressed before becoming more serious or costly problems.

Property management software is an invaluable tool for real estate professionals looking to stay on top of their real estate portfolios and ensure that their properties are well-maintained and secure. With automated building inspection alerts, real estate professionals can be sure that any potential issues with their real estate investments are addressed promptly and appropriately.

Property management software also offers real estate professionals a variety of other benefits besides just automated building inspection alerts. For instance, property management software enables real estate managers to monitor rental payments and maintenance tasks quickly and easily. This helps them maintain accurate records while also identifying patterns in rental payments or delinquencies so they can respond appropriately if needed. Additionally, property management software makes it easy for real estate professionals to search through data related to their real estate portfolio such as lease expiration dates, occupancy rates, and tenant information.

2. Digital documentation

The software allows property managers to easily capture digital photos and videos of real estate inspections, as well as other supporting documents such as survey results and building engineering reports. This helps to ensure the accuracy of real estate inspections and provide more accurate data for decision-making purposes. Using property management software for digital building inspection documentation is an effective and efficient real estate solution. This type of technology ensures timely and accurate inspections, streamlines processes and eliminates unnecessary paperwork. It also allows real estate professionals to easily generate reports in real time, which can be shared with stakeholders or used for business analytics.

Property management software helps real estate professionals to quickly and accurately document building inspections. It allows real estate agents to easily create digital documents, complete complex tasks such as generating reports, and store all the inspection data in one secure place. The system also provides real-time feedback, allowing real estate professionals to quickly identify potential issues that may need attention.

3. Mobile inspection access on the go

Building management software also provides mobile access, allowing property managers to review real estate inspection data anytime, anywhere. This makes it easy for property owners who are on the go or away from their offices to stay updated on real estate inspections.

Mobile building inspections allow property managers to view real-time information about the condition of their properties. This data can be used to generate reports that track changes in building conditions over time, helping to identify any issues that need to be addressed. Additionally, real estate professionals can use digital tools to document building conditions for leasing purposes.

Using mobile building inspection tools can also help real estate professionals save time and money. By having real-time access to accurate property information, they can make informed decisions about maintenance tasks, repairs and renovations that need to be done quickly. Additionally, these digital tools can help property managers to stay organized by automatically tracking changes in building conditions and organizing data into easily accessible reports.

Using mobile building inspection tools is a great way for real estate professionals to remain efficient and up-to-date with their properties. By taking advantage of real-time data, they can gain insight into the condition of their properties and make informed decisions. Digital tools are an essential part of modern real estate management, allowing real estate professionals to stay current on the condition of their properties and maintain a competitive edge in the market.

By leveraging mobile building inspection tools, real estate professionals can save time, money, and gain valuable insights into their property portfolio.

4. Standardised inspection checklists

Property managers can use the software to create customizable checklists for real estate inspections so that all relevant information is gathered during the process. This helps to ensure that no detail is overlooked and allows property owners to have a better understanding of their real estate inspection results.

Property management software can be incredibly beneficial in streamlining the process of building inspections, saving you time and money. Building inspections are an integral part of real estate ownership; they provide essential knowledge concerning a property’s safety and condition. With this powerful tool, customized checklists can be generated quickly for each individual asset—assuring that all necessary details are accurately captured during inspection so you don’t have to pay out any more than is absolutely required.

Overall, by automating checklists and streamlining real estate inspection processes, real estate owners can save time and money while ensuring that all necessary information is collected. Additionally, real estate inspection software helps property managers to better organize and track real estate inspections over time, providing essential insights into the condition of their real estate investments.

5. Automated scheduling

Property management software can provide real estate professionals with a variety of tools to streamline the building inspection process. Automating building inspection schedules allows real estate companies to easily plan, schedule and review inspections without spending excessive time and labour costs. Property management software can also be used to access reports on past inspections, store images related to inspections, track overdue items, and more. By utilizing property management software, real estate companies can easily ensure that their inspections are completed on time and up to standards.

Building management software also provides automated scheduling capabilities, allowing property managers to easily manage multiple real estate inspections at the same time and schedule them in advance with reminders for stakeholders when each inspection needs to be completed.  With real-time updates and notifications, real estate teams can stay on top of inspections and ensure that all required tasks are completed quickly and efficiently. Automated scheduling also helps property managers to better manage their resources, as they can plan ahead for any potential challenges or capacity issues.


By leveraging building management software, real estate inspections can be streamlined and made easier for all stakeholders involved. This software provides a digital platform where property managers can easily manage real estate inspections and provide meaningful insights into various real estate projects. With the right building management software in place, real estate inspections become simpler, faster, and more cost-effective for everyone involved.

The aforementioned are just some of the ways that building management software helps streamline real estate inspections: from automated alerts to real-time reporting capabilities, property managers have access to a variety of tools to make real estate inspection processes easier and more efficient than ever before. Ultimately, this technology can help real estate owners and property managers save time, money, and resources while also improving their real estate inspection results.

Ultimately, building management software is an invaluable tool for any business or facility owner. From creating safe and compliant buildings to reducing energy costs and improving overall efficiency, this software can help maximize profits while ensuring the safety of everyone involved.

Want to get started with building and facility management software? Book a free PlanRadar product demo to find out more.