Daily construction reports should not be so painful

Daily construction reports are crucial for any building project. They help you monitor progress, improve transparency and can also protect you in the case of a dispute. However, construction reports take time out of your site manager’s day and can be challenging to complete in full.

blueprints, safety helmet and computer in construction site

Most building firms today use either paper forms or basic digital documents for their construction reports. However, there is a growing number of user-friendly digital construction site diaries which make reporting faster and more efficient.

Why are construction site diaries important, and why are digital diaries preferable to traditional methods?

The importance of construction reports

There are multiple reasons that construction companies should generate accurate construction site diaries:

  • Detailed daily reports help you track the progress of projects

They show when work started, what caused delays (such as late deliveries or poor weather) and what actions were taken. They also record any injuries, damage or problems found in the architectural plan.

  • Help to avoid compensation or warranty claims

Detailed reporting about hold-ups and the reason for them provides you with a solid and reliable defence against compensation claims from clients.

  • Reduce running costs

Construction reports allow you to pinpoint the causes of delays and resolve them fast. This helps reduce running costs.

  • Accurate view of workers on site

Unless you record the exact number of people on site in your reports, the client may reimburse the contractor for a lower number than was present. By reporting on how many people are on site each day, there is no chance of underpayment.

Construction reports are clearly highly beneficial. However, if your organisation depends on paper forms or basic digital documents to complete its construction reports, you risk missing out on these benefits.

Unfortunately, busy construction site managers rarely have the time to write up a detailed report each day. That means they are likely to cut corners, provide minimal detail or sometimes forget to complete the report. A more effective alternative is needed.

Improve reporting with software for construction

“Construction managers often spend up to 60 minutes each day on documentation and spreadsheets. PlanRadar helps you save two hours of rework time for every job-site inspection hour” – Domagoj Dolinsek, CEO PlanRadar.

PlanRadar is a part of new generation of software for construction tools. It provides multiple features which help manage building sites – including the generation of accurate and reliable construction reports.

PlanRadar provides your site managers with a mobile application available on iOS and Android smartphones. With an easy-to-use interface, it allows them to log all tasks and activities conducted on site each day. This allows them to generate digital construction reports which are then stored in the cloud and are accessible by all project stakeholders.

Let’s see how a construction daily log app like PlanRadar helps site managers to generate reports quickly and effectively.

PlanRadar generates construction reports in just two steps

Mobile daily construction report app

In just two steps, construction site managers can generate reports in PlanRadar:

  1. Creating a ticket

There is a job to allocate on the construction site. The site manager opens PlanRadar on their iOS or Android mobile device. They then create a new ticket, assign a responsible person, and add a picture, voice recording, or text. Last but not least, they locate this ticket on your uploaded digital blueprint.

An employee or subcontractor will automatically receive a notification that there is an open task to complete. All necessary information can be found in the content of this message on their smartphone. All progress on that task will be communicated to the construction site manager via the app and will also be updated in the PlanRadar web app.

This data builds the basis for your company branded report. PlanRadar then stores all this information in the cloud and everyone who was invited to the project (and who was given the permission) will get automated updates on that task on their mobile phones as well.

→ Explore PlanRadar’s digital site diary

  1. Exporting the report

At the end of each day, the site manager can generate and export a report of all work completed that day – in a matter of seconds.

They go to the menu item ‘tickets’, select ‘export PDF file’, create a new filter and choose properties. They can then immediately download the daily construction report or share a link to it.

In this report, stakeholders can find all information about the project and the work on the field: project participants, (due) dates, pictures, task details, defects, plan locations and more. Reporting operational procedures has never been so easy.

In just two simple steps, your site managers can now generate accurate, reliable and transparent daily site reports – in a fraction of the time it would take to create them manually.

And PlanRadar lets you do so much more too. It lets you create construction documentation for all your projects and receive statistics about tasks and tickets, employees or subs, task progress, and many other crucial activities.

Take the pain out of construction reports

For too long, building site managers have struggled with the creation of daily construction reports. Keeping a construction site diary is time consuming, inefficient and tedious.

However, thanks to a new generation of software for construction tools like PlanRadar, high quality construction reports can now be generated in just a few seconds – leaving your site managers with more time to focus on quality work.

To begin your free trial of PlanRadar, register for the app today.