öGIG: 2 hours saved per day on building inspections

How öGIG has completely digitalised fibre expansion in Austria

öGIG, the Austrian Fibre Infrastructure Company, has transitioned to digitalise its fibre expansion projects – and PlanRadar played an important role in that digitisation. Before adopting PlanRadar, they relied on pen-and-paper inspections, which didn’t scale efficiently. PlanRadar’s digital platform now streamlines the entire process, allowing workers to document their work quickly and systematically. The result? Significant time and cost savings, eliminating the need for manual data entry and paperwork. Plus, PlanRadar’s analysis options have greatly improved project tracking and reporting, making it a valuable asset for öGIG as they continue to expand their fibre networks..

The challenge: paper and pen home inspections don’t scale

Before PlanRadar was used, building inspections were conducted with pen and paper and photos on smartphones. Workers had to either make a mental note of information for later, or document it by hand.

The digitalisation that came along with the switch to the PlanRadar platform also solved several other problems that the company had encountered on a daily basis: documentation and reporting issues. “We now have the option of carefully following where we are at with homes and commercial buildings at project level. We no longer have to store data separately in different places. Instead, we save all the information in a neat structure within the platform. Reliable recording of data and the related reporting processes are important to us,” Christoph Auburn explained.

The solution: PlanRadar for digitalisation of documentation & analysis

When the company wanted to switch to a digital solution, they tested several options. öGIG were quick to choose PlanRadar due to the easy analysis options, which play an important role for them.

To tailor the platform to the needs of the relevant work processes, different process variants were tested. The solution worked very well for the initial inspections and users were then able to identify which types of analysis and reports were required in practice. öGIG chose a process that focused on work with tickets and ticket reports.

As the work steps were clearly defined, the team could quickly adapt to the new workflow. “Working with PlanRadar, positioning and completing tickets, and performing analyses are all intuitive and no major training phase is necessary. So the work process is straightforward,” said Lukas Bredenfeldt. However, training sessions will be offered in future for project observers to explain the analysis options and reports in detail.

New areas for fibre expansion are created as projects in the work process. The projects are positioned in the form of tickets, with the ticket status displaying the inspection or building progress. Photos of cabling options are taken on site and the relevant information is precisely noted on photos. Cost estimations are added to the interactive form in the ticket and comments and other information about the property follow. All this data can also be found in tables in Excel lists that can be analysed to produce a cost overview.

The result: öGIG is saving time and money and has gone completely paperless

The aim for the move to a digital solution was to do away with pen and paper for daily work and to be able to document information in clearly structured formats. At the end of a day that is packed with building inspections, this data should now already have been added in the platform, without the company needing to take note of any more information.

Achieving the aim of fully digital documentation was quick with PlanRadar. öGIG is also saving a significant amount of time and money through the digitalised work processes.

Michael Burger explained the benefits: “We now have one report, with photos, which we only need to save. In the past, when we worked with pen and paper, photos needed to be scanned in first and saved separately. We’ve saved the equivalent of two back-office staff – of a total of just four employees! This represents staff savings of almost 25%”. “On site, we save up to 2 hours a day. This time can then be used for more inspections,” Christoph Auböck added.

In just a few months, 40 projects have been undertaken and over 1000 tickets created with PlanRadar. The scalability means that the company expects to have created over 2000 tickets soon.