Site diary template for construction projects

09.06.2020 | 5 min read

Why should you use a site diary template? Site diaries provide information about all important events during a building’s construction. It plays a very significant role in capturing evidence of delivered or missing work during construction projects. With PlanRadar, you can automate and digitise your site diary. By using a digital site diary template and an automatic site diary report, companies in the construction sector save time and money.

Young woman with a hardhat adding data to site diary on a tablet

Why you should use a site diary in construction

The site diary records the construction progress as well as various occurrences on the construction site. This includes, for example, the occurrence of construction defects. Thus, the documentation around a project is an important basis for clarifying any facts and responsibilities. This may be particularly relevant when disputes need to be resolved in court. Since many defects are often only discovered years after the completion of a construction project, understanding the circumstances in hindsight is often difficult. Which materials were used for every step? Who were the people involved? Who commissioned which works? Companies that can provide complete documentation in such cases, including all facts and agreements, have a clear advantage. Researching takes less time and the chances of success in enforcing claims increase.

In addition to a precise and comprehensive record of all facts, it is also important to update the site journal regularly. In a stressful construction site environment, however, the immediate logging of facts is not always possible. After a long day at the construction site, even with the utmost care, mistakes or misunderstandings can occur. In addition, and especially for larger construction projects, a huge amount of emails are sent daily between the persons involved. Therefore, it is not surprising that in this flood of data important information is forgotten or lost in the course of communication with employees or external partners.

All of this costs time and money. In 2020, however, things can be different.

Making processes more efficient through digital site diaries

The solution is to use software to maintain a digital site diary. PlanRadar is a cloud-based software-as-a-service (Saas) solution for documenting and communicating in construction and real estate projects. It helps those responsible to ensure that all important agreements, work and other facts are accurately logged:

  • Construction errors, open services and tasks are recorded during on-site visits via photographs, text or voice memos.
  • Stored information is recorded as tickets on digital blueprints or in the classic list view. PlanRadar immediately notifies the responsible employees or project partners of newly created or updated tickets. This simplifies the communication and coordination of the persons involved. The contractors only see the information relevant to them, can write comments, edit the status or even add pictures. This facilitates the organization and tracking of workflows in objects.
  • All stored information as well as the log of real-time communication between the participants are completely recorded in the site diary. Data and logs do not have to be organized and stored before and after a visit.
  • Thanks to the practical filter function, tickets can be searched for specific information years later, even after a project has been completed.


Site diary template in PlanRadar

Use a site diary template to create complete reports with just a few clicks

With the site diary template from PlanRadar you can create complete reports in no time. Use the template we have already created to get started right away. Alternatively, you can apply your own formatting within seconds by dragging and dropping the structure from existing Word and Excel documents. Define fields for data entry with PlanRadar in the site diary template. All defined data, such as the trades involved, services rendered and special events, will then be automatically transferred to the site diary template when they are entered on-site using mobile devices.

As soon as you and your employees have completed the documentation work relating to the construction project, one click is all it takes to export the complete construction diary as a PDF. You can even digitally sign the finished report on a mobile device. Whether for documentation or to clarify matters in court – the seamless proof of rendered or missing services can be achieved in no time.

READING TIP: See all of the available report templates here

Exported site diary example

Onsite construction diary in action

PlanRadar is used worldwide for a wide range of construction and real estate projects, from hotels to office complexes and residential buildings. Our users value both the range of functions and the software’s intuitive operation. This is also the case with the German construction company BREMER in the course of the construction of a transhipment hall and offices in Bavaria. The software was used for documentation of any injuries on-site as well as internal fire protection documentation and communication with all project participants. The company drew a very positive conclusion: “PlanRadar is a very good, clear, self-explanatory and structured tool that will continue to be used by us in the future. The handling is convincing, the documentation reliable.”

READING TIP: How British construction site inspection company CSI-QA adopted PlanRadar

Construction diary app: available on all platforms

The fact that the software is widely accepted is also due to its flexibility. PlanRadar is available as an app on Android, iOS and Windows for all mobile devices – from smartphones to tablets. The application is used in 43 countries by companies of all sizes in different fields: construction documentation, task management, defect management, due diligence, assessments, handovers, facility management, and much more. By digitising their data and construction workflows, users save up to 7 hours per week.

Get started in 4 easy steps.

1. Create an account

2. Upload plans

3. Invite team members

4. Download app